For more info, see Data sources you can use for a mail merge.įor more info, see Mail merge: Edit recipients.įor more info on sorting and filtering, see Sort the data for a mail merge or Filter the data for a mail merge. Connect and edit the mailing listĬonnect to your data source. Your label outlines will now appear in Word. Here, you can select your label brand and product number. In the drop-down menu that appears, select Labels. Choose Label options, select your label vendor and product number, and then click OK. Next, head over to the Mailings tab and select Start Mail Merge. Choose Labels, and then click Next: Starting document. In Mail Merge Recipients, clear the check box next to the name of any person who you don't want to receive your mailing. Create your address labels In Word, click Mailings > Start Mail Merge > Step-by-Step Mail Merge Wizard to start the mail merge wizard. ![]() Edit your mailing list Choose Edit Recipient List. For more info, see Data sources you can use for a mail merge. The Excel spreadsheet to be used in the mail merge is stored on your local machine.Ĭhanges or additions to your spreadsheet are completed before it's connected to your mail merge document in Word.įor more information, see Prepare your Excel data source for mail merge in Word. Connect and edit the mailing list Connect to your data source. For example, to address readers by their first name in your document, you'll need separate columns for first and last names.Īll data to be merged is present in the first sheet of your spreadsheet.ĭata entries with percentages, currencies, and postal codes are correctly formatted in the spreadsheet so that Word can properly read their values. Make sure:Ĭolumn names in your spreadsheet match the field names you want to insert in your mail merge. ![]() Here are some tips to prepare your Excel spreadsheet for a mail merge.
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